VAT Returns in Europe: VAT Fiscal Agent, VAT Fiscal Representative, and VAT Return Review
Your business involves domestic and cross-border transactions and requires VAT filings, European sales listings or Intrastat reporting? Good news: these obligations can be fully secured and efficiently managed. VAT Solutions supports you in the preparation, review and submission of your VAT returns to ensure full compliance and secure all your reporting obligations across Europe.
VAT declaration
All businesses—whether French, Luxembourg-based, European, or non-European, regardless of their size or industry sector (finance, transport and logistics, art galleries, e-commerce, etc.)—face a common reality: VAT compliance obligations.
Whether in their home country for managing VAT returns, Intrastat and ESL filings, and OSS obligations, or in another European country to support business expansion, VAT compliance can quickly become complex and may require the support of experienced VAT practitioners.
To assist businesses in meeting these requirements, VAT SOLUTIONS offers a comprehensive range of services to ensure VAT compliance in their country of establishment, throughout the European Union, and in selected non-EU countries (Switzerland, Norway, and the United Kingdom), including:
- VAT registration and deregistration
- EU OSS and non-EU OSS registration
- Preparation and filing of VAT returns, Intrastat declarations, and EC Sales Lists (ESL) for goods and services
- VAT return corrections and regularizations
- VAT refund claims
- Assistance during tax audits
Below are a few examples of situations where businesses and professionals may benefit from VAT SOLUTIONS’ VAT compliance and reporting services:
- French or Luxembourg-based companies: Review and verification of VAT returns filed in their country of establishment to ensure accuracy and compliance.
- Internationally active businesses: A European company carrying out activities in countries other than its country of establishment can enhance the security and VAT compliance of its operations by appointing VAT SOLUTIONS as its VAT fiscal agent.
- Accounting firms and law firms: Support with the European and international VAT obligations of your clients, providing specialist expertise on complex cross-border transactions.
- Transport and logistics providers: Assistance with VAT registrations and the management of VAT compliance obligations for your clients, either through direct engagement or as a subcontracted partner within a long-term collaborative relationship.
Why choose us ?
Tailored Expertise: Our team combines Big Four advisory experience, hands-on operational expertise, and in-depth knowledge across a wide range of industries, including financial services, art and collectibles, transport and logistics, and manufacturing. This enables us to deliver flexible, accurate, and practical solutions tailored to your specific VAT challenges and business needs.
VAT Compliance: Navigating VAT rates, exemption rules, and the various VAT regimes can be complex, particularly when operating in a foreign country. With VAT SOLUTIONS, you benefit from up-to-date expertise that helps secure your transactions, ensure compliance, and support the long-term success of your international operations.
360° VAT Expertise: Our specialists support clients through VAT helpline services, VAT process mapping, ERP implementation and configuration, training programmes, and hands-on operational assistance. By combining strategic insight with practical experience, we deliver a comprehensive 360° perspective that helps you address complex VAT challenges and make informed business decisions.
How Our Support Process Works
We begin with a no-obligation introductory call during which we review your business activities and identify your VAT challenges and compliance requirements. This initial discussion also allows us to explain our approach, outline the information required, and establish the foundations for an efficient and successful collaboration.
Proposal and onboarding
Following our initial discussion, we provide you with a tailored proposal and formalize our engagement. We then initiate a structured onboarding process to ensure that our support is implemented efficiently and under the best possible conditions.
For certain clients, we propose the implementation of a VAT mapping. For each type of flow identified in the target country (purchase, sale, or simple non-taxable logistical flow in the country of departure of the goods), the VAT mapping provides information on VAT reporting obligations, the information to be included on sales invoices, the documents that must be retained and by whom (customs declarations, transport evidence, etc.).
The information required for our services should be provided electronically using the VAT Solutions data format. Alternative formats may be accepted following review, allowing us to adapt to your internal processes where possible. We transform your transactional data into VAT returns and related compliance reports. Our team then performs consistency checks to ensure that the prepared filings accurately reflect your known business activities and operational flows.
All VAT returns prepared by our VAT Consultants are systematically reviewed by a senior and experienced VAT professional. We are committed to applying the four-eyes principle to ensure the highest level of accuracy and quality. Once submitted, the completed return is provided to you together with payment instructions, filing confirmations, and any comments or observations relevant to your VAT position.
Based on your needs and the existing framework, we offer an enhanced level of VAT compliance support. Depending on the situation, our controls may include a monthly sampling process to verify the availability of mandatory supporting evidence for VAT-exempt exports and intra-Community supplies of goods, as well as a review of your sales and/or purchase invoices to ensure they comply with applicable regulatory requirements. We also provide a detailed report of anomalies and risks identified following each review.
This modular approach allows you to choose the level of security and control best suited to your activities and regulatory obligations.
Ensure your VAT compliance with compleete peace of mind : our VAT experts are by your side
VAT return, EC Sales List, Intrastat, and VAT refund preparation or review, fiscal representation, advisory/support, and training.
Our experts assist you in France, Luxembourg, and across the European Union.
